Distilby Haisem

Every client's books, automated.Captured, reconciled, sealed and filed.

Documents arrive from your clients. Distil captures, categorises, reconciles and seals them, then publishes to Xero, QuickBooks or its own ledger. Your VAT return prefills from the sealed books, ready to check and submit to HMRC.

See it work
  • 14-day free trial
  • Cancel any time
  • UK data centres, UK GDPR

From £29 a month. No per-client fee, at any tier. Unlimited users, no minimum licences.

Receipts, invoices, statements and credit notes flow into Distil, through capture, categorise, reconcile and seal, and out to Xero, QuickBooks and the Distil ledger.CaptureCategoriseReconcileSealReceiptPurchase invoiceSupplier statementBank statementSales invoiceCredit noteXeroQuickBooksDistil ledger
I'm

01Capture

Your clients just send it

Photograph a receipt, forward an invoice, drop in a bank statement. It lands in the right client's queue.

They tap the link you send and it opens straight on their phone, with your practice's name on it. They can keep it on the home screen. Nothing to download, no password to remember, and no seat on your bill.

Client portal · SMD AccountancySent from a phone
09:41
SC

SMD Accountancy

Send documents to your accountant

Upload a receipt or invoice

PDF, photo or scan

Add to Home Screen

What your client receives

haisem.co.uk/upload/7k3q9d…

In Acme Design Ltd's queue0of 3

  • Receipt_0812.jpgWaiting to arrive—
  • Invoice-7731.pdfWaiting to arrive—
  • Statement_Aug.pdfWaiting to arrive—
Demonstration data

02Categorise

It codes itself

After three corrections to the same supplier and category, every future match publishes with no click.

AI learns categorisation rules per client and per practice. After three corrections to the same supplier and category, future matches publish without a click. Four gates run before anything posts, and the reasoning is one tap away.

Bank · For reviewAcme Design Ltd · August 2026
DescriptionStatus
AMZN MKTPLACE£48.20 · Office supplies · 5100Review
BT BUSINESS£62.40 · Telephone · 7500Review
TFL TRAVEL CH£17.60 · Travel · 7400Published
SCREWFIX DIRECT£211.38 · Repairs · 7800Review
HMRC VAT£3,412.00 · VAT control · 2200Review
Demonstration data

03Reconcile

Reconcile a practice, not one client at a time

One table carries every client's unmatched lines, exceptions and seal-readiness.

We think reconciliation is the biggest time sink in bookkeeping, so it runs across the whole practice. Drill into a client, resolve or hold each item with a reason. The month seals only when nothing is left open.

Reconcile · Practice overviewAugust 2026 · 5 clients

14items to resolve across the practice

Seal this month

Seal is disabled while items are open. Resolve them below or hold them with a reason.

ClientMonth
Acme Design Ltd3unmatched ·1exceptionOpen
Birchwood Cafe5unmatched ·0exceptionsOpen
Cotswold Joinery0unmatched ·2exceptionsOpen
Delta Fitness2unmatched ·0exceptionsOpen
Eastgate Lettings1unmatched ·0exceptionsOpen
Demonstration data

04Close

Close itself

An annual invoice becomes a twelve-month release schedule the moment it arrives.

Each seal posts that month's journal alone, so prepayments and accruals land in the right period without a spreadsheet.

Prepayments · Acme Design LtdAnnual software licence

Purchase invoice · 01 Aug 2026

Northstar Software Ltd

Annual licence, 12 months from 1 Aug

£1,200.00

Release schedule

£1,200.00remaining ·12future releases

  1. Aug£100
  2. Sep£100
  3. Oct£100
  4. Nov£100
  5. Dec£100
  6. Jan£100
  7. Feb£100
  8. Mar£100
  9. Apr£100
  10. May£100
  11. Jun£100
  12. Jul£100

Next seal posts31 Aug

Dr 7600 Software subscriptions
£100.00
Cr 1103 Prepayments
£100.00
Demonstration data

05File & publish

File without re-typing a single box

The VAT return's nine boxes prefill from the sealed ledger and submit to HMRC.

MTD VAT returns and MTD for Income Tax quarterly updates are both filed to HMRC from Distil. Every submission keeps its receipt reference in the filing history.

Tax · MTD VAT returnAcme Design Ltd · 1 Apr to 30 Jun 2026

Prefilled from the sealed ledger (0/9)

Submit to HMRC
  1. 1VAT due on sales—
  2. 2VAT due on acquisitions—
  3. 3Total VAT due—
  4. 4VAT reclaimed on purchases—
  5. 5Net VAT to pay—
  6. 6Total sales, ex VAT—
  7. 7Total purchases, ex VAT—
  8. 8Supplies of goods to the EU—
  9. 9Acquisitions of goods from the EU—

Filing history

  • 1 Jan to 31 Mar 2026Submitted 05 May 2026 · receipt a3f9c1d2
Demonstration data

It ends where your practice already works.

Capture and reconcile in Distil, then publish to the ledger each client keeps. Or keep the whole set of books here.

Where Distil publishes, and how clients map to each destination
Publishes toWhatHow clients map
XeroBills, with the PDF attachedEach client maps to its own organisation; the right one is chosen without a picker
QuickBooks OnlineBills, individually or up to twenty at a timeEach client maps to its own company, the same way
Distil ledgerEverything: sealed periods, prepayments and accruals, P&L, balance sheet, cash flowNo other software required

Seven years, encrypted, in the UK.

Every document is stored in UK data centres, encrypted at rest, and kept for seven years from upload, which covers the six-year HMRC rule.

Residency
Documents in the UK (AWS London); the application database in the EU (Paris) under the UK adequacy decision.
Keys and tokens
Xero and QuickBooks tokens encrypted with AES-256-GCM. Row-level security scopes every query to your practice.
Your data, your property
GDPR-processed, never sold. Export any time; account owners can delete the account from Settings.
What happens to a document you upload

  1. Day 0

    Uploaded over TLS 1.2+, stored AES-256 encrypted in AWS London

  2. Day 90

    Moved to Glacier Instant Retrieval, still opens instantly from an evidence pack

  3. Year 7

    Seven years from upload, covering the HMRC record-keeping period, then deleted automatically

Three practices, in their own words.

  • "Other software I used required multiple add-ons to do what Distil does out of the box. One flat fee, everything included. Invoices, bank statements, client uploads, VAT and MTD. Nothing else comes close for the price."

    Stefano Costa

    SMD Accountancy

  • "My team was spending a full week a month just doing bookkeeping. Now I upload invoices, bank statements, AI categorizes it, we review, and publish in under an hour. It's really all in ONE!"

    Vanusa de Aveiro

    Accurate Accounting

  • "I tried three other OCR tools before Distil. None of them understood UK VAT codes or nominal categories. This one does. And the flat pricing means I know exactly what I'm paying."

    Priya Patel

    Bookkeeper, 40+ clients

Per practice, not per client.

Every serious competitor charges per client, and most impose a minimum licence count before you have the clients to fill it. Distil charges per practice, with no minimum.

No per-client fee at any tier, unlimited users, every feature on every tier — self-billing is the one paid add-on, charged per client you switch it on for. The price shown is the yearly price per month; paying monthly costs about a fifth more. The automation is what makes this price shape possible.

Monthly price by practice size, Distil against Briefcase, Dext and AutoEntry
Practice sizeDistilBriefcaseDextAutoEntry
5 clients250 docs a month£29Soloholds 250 docs£90£138£108
25 clients1,500 docs a month£179Professionalholds 3,000 docs£475£345£469
100 clients6,000 docs a month£349Practice+holds 7,000 docs£1,900£1,380~£1,940

Scroll the table sideways for Dext and AutoEntry.

Monthly, per practice. Competitor figures are their published per-client prices at each size, checked on 22 August 2026. Most also set a minimum licence count; Distil has none.

Solo

A sole practitioner or a first year

£29a month

  • 250 documents a month
  • 100 bank statement pages a month
  • 20 clients you file for, over a rolling year
  • MTD VAT filing to HMRC
  • No per-client fee, unlimited users

Billed yearly at £348. Cancel inside the 14 days and you pay nothing. No VAT added at checkout.

Most popular

Starter

A small practice with steady monthly volume

£79a month

  • 1,000 documents a month
  • 250 bank statement pages a month
  • 80 clients you file for, over a rolling year
  • MTD VAT filing to HMRC
  • No per-client fee, unlimited users

Billed yearly at £948. Cancel inside the 14 days and you pay nothing. No VAT added at checkout.

Professional

A growing practice with many filing clients

£179a month

  • 3,000 documents a month
  • 800 bank statement pages a month
  • 250 clients you file for, over a rolling year
  • MTD VAT filing to HMRC
  • No per-client fee, unlimited users

Billed yearly at £2,148. Cancel inside the 14 days and you pay nothing. No VAT added at checkout.

Practice+

A large practice, one bill

£349a month

  • 7,000 documents a month
  • 2,000 bank statement pages a month
  • 700 clients you file for, over a rolling year
  • MTD VAT filing to HMRC
  • No per-client fee, unlimited users

Billed yearly at £4,188. Cancel inside the 14 days and you pay nothing. No VAT added at checkout.

Every feature on every tier: capture, books, reconciliation, ledger, reports, MTD VAT filing, Xero and QuickBooks publishing. Annual pricing and the full comparison

Questions practices ask before they switch.

Grouped by what you are trying to do. Anything not here: info@haisem.co.uk.

Overview2 questions
What is Distil?

Distil is AI-powered bookkeeping for UK businesses and accountants. Upload invoices and bank statements — AI categorises everything, files your VAT and Income Tax returns to HMRC, and generates P&L, cash flow, and balance sheet reports. Plans start from £8/month for business owners and £29 a month billed yearly for accounting practices (per practice, no per-client fee — self-billing is the one paid add-on). 14-day free trial on all plans.

What's the difference between invoices and receipts?

Distil processes purchase invoices (bills from your suppliers like Amazon, Screwfix, office supplies) and expense receipts (smaller items like taxi fares, coffee with clients). For accountants, the primary use is processing supplier invoices for VAT returns and monthly reconciliations. Upload any document - the AI handles both.

Business Owners3 questions
Is Distil suitable for sole traders and small businesses?
Absolutely. Distil has a dedicated business owner mode designed for UK sole traders, freelancers, and small businesses. Upload your bank statements and receipts, AI categorises everything, and you can file MTD VAT and MTD for Income Tax directly to HMRC. No accounting knowledge required. Plans start from £8/month.
Do I need an accountant to use Distil?
No. Business owner mode is fully self-service — upload documents, AI does the categorisation, and you file tax returns yourself. If you already have an accountant, they can use Distil’s practice mode to manage your books alongside their other clients.
What’s the difference between the Business Owner and Accountant plans?
Business Owner plans (Essential £8/mo, Business £15/mo, Multi-business £33/mo) are designed for individuals managing their own books — simpler interface, self-service tax filing, spending reports. Accountant plans (Solo £29 a month to Practice+ £349 a month, billed yearly; monthly costs about 20% more) are for accounting practices managing multiple clients — includes multi-client management, Xero & QuickBooks integration, client upload links, and higher monthly allowances. Both include AI extraction, VAT filing, and 6-year HMRC storage.
Client Upload Links8 questions
How do client upload links work?
You create a unique upload link for each client in your dashboard. Share it via email, WhatsApp, or text. Your client opens the link on their phone and can install it as an app in one tap. No App Store. No account. No password. Whenever they get a receipt or invoice, they open the app, snap a photo or select a PDF, and upload. The receipt appears in your dashboard within minutes, organised under that client's name.
How many clients can I create upload links for?
Unlimited. Create as many client-specific upload links as you need. Each link is unique to that client, so all their uploads are automatically organized in your dashboard. No per-client fees, no per-link fees. All included in your subscription. The one paid add-on is self-billing, charged per client you switch it on for.
Can clients upload their own receipts on the fly?
Yes! That's the whole point. Your client installs their upload link as an app on their phone (one tap, no App Store). Throughout the month, whenever they make a business purchase (petrol station, restaurant, office supplies), they open the app, snap the receipt, and upload. Takes 15 seconds. By month-end, you have all their receipts already uploaded and processed with no more chasing.
Do clients need to create an account or download an app?
No App Store. No account. No password. Each client gets their own upload link which installs as a PWA (Progressive Web App). One tap from their browser and it's on their home screen, looking and feeling like a native app. Works on iPhone and Android. If they prefer, they can just use the link directly in any browser with no installation required.
What if a client uploads the wrong receipt?
You can delete it from your dashboard. Each upload shows the filename, client name, and date. If something looks wrong, just delete it before exporting. The client can re-upload the correct receipt anytime.
Can I expire or disable a client upload link?
Yes. When creating a link, you can set expiry (7 days, 30 days, 90 days, or never). You can also disable a link anytime from your dashboard if a client relationship ends. Already-uploaded documents remain in your dashboard.
Can clients see what they've uploaded?
No. Client links are upload-only. They don't get a login or portal to view their uploads. Only you (the accountant) see the uploads in your dashboard. This keeps it simple for clients and secure for you.
Can I also bulk upload receipts at month-end or quarter-end?
Absolutely. You have two upload methods: (1) Client Upload Links - for clients to upload throughout the month, and (2) Your Dashboard Upload - for you to bulk upload files anytime. In your dashboard, drag-and-drop up to 50 files at once. Perfect for clients who email you a batch at month-end, or for historical documents. Both methods work together.
Clients & Supplier Rules4 questions
How many clients can I manage?
No per-client fee, however many you carry — self-billing is the one exception, charged per client you switch it on for. Each client is a proper entity, not just a free-text label. Add clients manually, or sync them in one click from your connected Xero organisations. All documents, bank statements, and supplier rules are scoped per client.
What are supplier rules?
Supplier rules tell the AI which nominal code and VAT code to use for a particular supplier. For example, "Amazon → 7500 Office Supplies, S 20%". Once set, every future invoice or bank transaction from that supplier is categorised automatically with no manual lookup.
Do I need to set up supplier rules for every client separately?

No. Distil uses a two-tier supplier rules system:

  1. Practice defaults: Set "Amazon → Office Supplies (7500), S 20%" once. Applies to every client automatically.
  2. Client overrides: For one client that needs a different rule (e.g., "Amazon → Computer Equipment (6200)"), set a client-level override. It takes priority over the practice default for that client only.

Compare this to Dext, where rules are per-client only, meaning you set up the same Amazon rule 50 times for 50 clients. With Distil, set it once, override where needed.

Does each client have their own chart of accounts?
Yes. When a client is mapped to a Xero or QuickBooks organisation, the AI uses that organisation's actual chart of accounts, not generic codes. If a client shares an organisation with your practice default, the practice default chart of accounts is used. The AI always categorises against real nominal codes from the correct ledger.
Bank Statements9 questions
Can I process bank statements too?
Yes! Distil includes bank statement processing at no extra cost. Upload PDF bank statements from any UK bank, and AI extracts all transactions (date, description, amount, balance). Reconcile transactions against your invoices directly in Distil, or export to CSV for use in Xero, QuickBooks, or Sage. Bank statement processing is included from 100 pages per month on the Solo plan, with higher allowances on Starter, Professional, and Practice+ plans.
Which UK banks are supported?
All of them. Our AI reads any UK bank statement format - Barclays, HSBC, Lloyds, NatWest, Santander, TSB, Halifax, Metro Bank, Monzo, Revolut, Starling, and more. Works with both digital PDFs and scanned statements. Multi-page statements are fully supported.
How accurate is bank statement extraction?
Very accurate on digital PDFs (98%+). The AI extracts every transaction row including date, description, debit/credit, and running balance. You get a clean CSV ready to import. Always review the CSV before importing to catch any edge cases.
Are supplier names extracted from bank transactions?
Yes. Distil automatically identifies the supplier name from UK bank transaction descriptions. For example, "FASTER PAYMENT TO ACME LTD - REF: 12345" becomes "ACME LTD". This happens during processing at zero extra cost. Extracted supplier names flow into supplier rules and nominal code assignment, so bank transactions get categorised just like invoices.
Can clients upload bank statements via their upload link?
Yes. Clients can upload both receipts AND bank statements via the same link. Everything appears in your dashboard organised under that client.
Do bank statements count toward my document allowance?
No. Bank statements have their own separate allowance, counted per page (100 statement pages a month on Solo, 250 on Starter, more on higher plans). Documents have a separate allowance (250 a month on Solo, 1,000 on Starter). Practice plans carry a third, separate allowance: the clients you file for, over a rolling year (20 on Solo, 80 on Starter). All are tracked independently, so they don't compete with each other.
How does bank reconciliation work?
Go to Bank Statements → Reconcile tab → click Auto-Reconcile. Distil matches your bank transactions to invoices and documents automatically. You see a progress bar per client showing how close you are to fully reconciled. Review suggested matches with one click, mark items that don't need invoices, and search for manual matches when needed. Most of the work is done for you.
Can Distil reconcile bank transactions automatically?
Yes. Click Auto-Reconcile and Distil handles the heavy lifting — matching transactions you've already processed, identifying items that don't need invoices (like bank charges and transfers), and intelligently matching the rest against your documents. Most transactions reconcile with zero manual effort.
Do I still need Xero or QuickBooks for bank reconciliation?
Not necessarily. Distil now handles the full reconciliation workflow — matching bank transactions to invoices, flagging unmatched items, and tracking progress per client. For accountants using Xero/QBO, Distil can handle the matching first and publish reconciled bills with documents attached, reducing the work needed in Xero/QBO.
Storage & HMRC Compliance4 questions
How long is my data stored and accessible?
Uploaded documents are kept for 7 years from upload, which covers HMRC's requirement to keep records for at least 6 years from the end of the accounting period. Here's how it works: Days 0-90 - Instant access in your dashboard, stored in AWS S3 Standard. Day 90 to year 7 - Automatically moved to AWS Glacier Instant Retrieval for cheaper long-term storage, but still instantly accessible when you download evidence packs. After 7 years, files are deleted automatically. Your books (extracted data, transactions, ledger and filing figures) are kept for at least 6 years. See our Privacy Policy, section 6, for every retention period.
What are evidence packs and when do I need them?
Evidence packs are ZIP files containing: (1) All original receipt/invoice PDFs organized by date and supplier, (2) A CSV file with all extracted data, and (3) A manifest file listing everything included. You need these for HMRC audits. When HMRC requests receipts from a specific period (e.g., Q3 2023), you go to your dashboard, filter by date range and client, click "Download Evidence Pack", get a ZIP file in 10 seconds, and send to HMRC. This is way faster than digging through filing cabinets or old emails.
Is Distil GDPR compliant?
Yes. Data is encrypted in transit (SSL/TLS) and at rest (AES-256); your documents are stored in the UK (AWS London) and our application database in the EU (Supabase, Paris, France) under the UK's data-adequacy regulations for the EEA; processed under GDPR rules, and automatically deleted after 6 years (or when you request deletion). We never sell your data to third parties. Your documents are your property.
Can I delete documents before the retention period ends?
Yes. You can delete individual documents or bulk delete from your dashboard anytime. Deleted documents and bank statements are kept for 90 days so a mistaken deletion can be recovered on request, then permanently deleted (record and stored file), unless they form part of a filed return or a closed period, in which case they are kept with those records. We recommend keeping documents for at least 6 years from the end of the accounting period to stay HMRC compliant.
AI & Accuracy4 questions
How accurate is the AI extraction?

Distil achieves 95%+ accuracy on standard UK invoices and receipts, with higher accuracy on digital documents (98%+). Bank statement extraction accuracy exceeds 99% for transaction-level data (date, description, amount, balance).

Our AI is trained specifically on UK documents and understands:

  • UK VAT codes (Standard, Reduced, Zero-rated, Exempt)
  • Nominal codes (5000, 7300, etc.)
  • British supplier patterns
  • HMRC-compliant date and amount formats

Documents flagged for review (missing invoice number, date, or supplier) ensure you catch errors before publishing to Xero/QuickBooks.

What does the AI actually extract?
From invoices/receipts: Supplier name, Invoice number, Invoice date, Total amount (including VAT), Net amount (excluding VAT), VAT amount, VAT code (S/R/Z/E), Currency (GBP default), Category (e.g., "Office Supplies", "Professional Fees"), Nominal code (e.g., 5000, 7300), and Document type (invoice, receipt, credit note). From bank statements: Transaction date, Description, Debit/credit amount, Running balance, and Account details.
Does the AI get better over time?
Yes. The AI model is retrained periodically on new UK document patterns. However, it doesn't learn from YOUR specific documents (for privacy reasons). It learns from anonymized patterns across thousands of UK businesses.
What if the AI extraction is wrong?
Always review extractions in your dashboard before exporting. The CSV format makes it easy to spot-check supplier names, amounts, and VAT codes. You can edit values in your accounting software after import, or correct them in the CSV before importing.
Accounting Software5 questions
What accounting software does this work with?

Publish bills directly to Xero & QuickBooks Online with the PDF attached. CSV export is available for Sage/FreeAgent when needed.

Multi-tenant support: Connect multiple Xero organizations and QuickBooks companies if you manage clients across both platforms. Choose which organization/company to publish to from a dropdown in your dashboard.

Can Distil publish directly to Xero or QuickBooks?

Yes. Distil publishes invoices directly to Xero and QuickBooks Online as bills with PDF attachments. Here's how it works:

  1. Connect your Xero organization or QuickBooks company via one-click OAuth (takes 30 seconds)
  2. Review AI-extracted invoices in your dashboard
  3. Select invoices to publish (individually or in bulk up to 20 at once)
  4. Click "Publish to Xero" or "Publish to QuickBooks"
  5. Invoices appear instantly as bills in your accounting software with PDFs attached

You can connect multiple Xero orgs and QuickBooks companies (perfect for accountants managing multiple clients) and select which to publish to from a dropdown. No CSV export/import needed.

How do nominal codes work?
Distil automatically assigns UK standard nominal codes from 23 common expense categories: 5000 (Cost of Sales), 7100 (Rent), 7200 (Utilities), 7205 (Insurance), 7300 (Professional Fees), 7400 (Travel), and 17 more. The codes are designed to match Xero, QuickBooks, and Sage defaults. If your chart of accounts differs, you can remap codes in your accounting software after import.
Can I use Distil for VAT Returns?
Yes. Distil calculates all nine boxes from your sealed ledger, lets you review and adjust them, and files the return to HMRC under Making Tax Digital. HMRC has approved Distil for production MTD VAT filing. Each submission keeps its receipt reference in the filing history. You can also export the figures if you prefer to file through another platform.
How does VAT bridging work?

Distil distinguishes between sales invoices (revenue you invoiced to clients) and purchase invoices (bills from suppliers). Sales go into Boxes 1, 6 (Output VAT & sales values), while purchases go into Boxes 4, 7 (Input VAT & purchase values). The system automatically filters by invoice date within your VAT period and totals net + VAT amounts per invoice type. You get a clear breakdown showing which documents contribute to each box, plus options to manually adjust for partial exemptions, capital goods, or EU transactions.

Sales Invoicing3 questions
Can I create and send invoices from Distil?
Yes. Create professional sales invoices with line items, automatic VAT calculation, and sequential numbering. Track payment status (draft, sent, paid, partially paid, overdue, void). PDF generation and email delivery are coming soon.
Do sales invoices appear in my P&L?
Yes. Sent invoices automatically sync to the documents table as sales records and flow into P&L revenue (and VAT Box 1/6). Outstanding invoices also appear in your balance sheet as receivables and in cash flow forecasts.
Can I void an invoice?
Yes. Voiding an invoice soft-deletes the linked document record, so it is excluded from P&L, VAT returns, and all reports. The invoice record itself is preserved for audit trail purposes.
Income Tax (MTD ITSA)3 questions
Does Distil support Making Tax Digital for Income Tax (MTD ITSA)?

Available now. Distil aggregates your income and expenses per tax year and files them to HMRC. Features:

  • View HMRC obligations and deadlines
  • Preview quarterly updates with all 15 HMRC expense fields
  • Category-to-HMRC field mapping (customisable)
  • Submit directly to HMRC from Distil

Quarterly updates, the year-end calculation and the final declaration are all submitted from Distil.

How will Distil calculate my ITSA quarterly submission when it launches?
When ITSA filing launches, Distil will aggregate income (from sales invoices) and expenses (from categorised purchase documents) within your tax year. Each expense category will be mapped to one of HMRC's 15 expense fields (e.g., Motor Expenses → carVanTravelExpenses, Rent → premisesRunningCosts). You can customise the mapping anytime. Quarterly updates will show cumulative year-to-date figures, as HMRC requires.
What if some categories don't map to HMRC fields?
Once ITSA filing launches, unmapped categories will fall into "Other Expenses" (otherExpenses) in your ITSA submission. You can customise the mapping anytime to assign specific categories to the correct HMRC field — for example, moving a custom category from "Other" to "Administrative Expenses".
Reporting & Insights3 questions
Can I see a cash flow report?
Yes. The cash flow report shows money in and out from your bank transactions, with a forecast based on outstanding sales invoices (receivables) and estimated tax liability. Filter by client and time period. Available on the Reporting page.
Does Distil have a balance sheet?
Yes. The balance sheet shows assets (bank balances, accounts receivable), liabilities (accounts payable, VAT owed, tax provision), and equity — all calculated from your existing data. No manual journal entries needed. Available on the Reporting page.
Can I track mileage?

Yes. Log business mileage with HMRC-approved rates:

  • Cars: 45p/mile (first 10,000), 25p/mile thereafter
  • Motorcycles: 24p/mile
  • Bicycles: 20p/mile

Each entry is logged as a mileage expense and flows into your MTD for Income Tax figures.

Pricing & Limits5 questions
What happens if I hit the allowance?
Upgrade to a higher plan for more monthly allowance. Business-owner plans: Essential (£8/mo) gives 75 documents + 40 statement pages; Business (£15/mo) gives 250 + 150; Multi-business (£33/mo) gives 500 + 270. Practice plans, at the yearly price per month: Solo (£29) gives 250 documents + 100 statement pages + 20 clients you file for; Starter (£79) gives 1,000 + 250 + 80; Professional (£179) gives 3,000 + 800 + 250; Practice+ (£349) gives 7,000 + 2,000 + 700. Clients you file for are counted over a rolling year, and once per client whatever we file for them. Paying monthly instead costs about 20% more on the practice ladder. Starter / Business and above can also purchase top-up packs (250 documents £15, 400 statement pages £15, combo £32) to add extra allowance instantly.
How is the allowance calculated?
It's per calendar month for documents and bank statement pages. Documents are counted per document: a 1-page invoice and a 3-page invoice both count as 1 document, and a receipt photo is 1 document. Bank statements are counted per page, so a 12-page statement uses 12 of your statement pages. Bank-line categorisation (each transaction within a statement) is unlimited on every plan, subject to fair use (50,000 lines/practice/month). Practice plans carry a third allowance counted differently: the clients you file for, over a rolling year rather than a month, and once per client whatever we file for them, so a company we file VAT, CIS and accounts for is one client and not three. On the Starter plan, you get 1,000 documents, 250 statement pages per month and 80 clients you file for. Higher plans and top-up packs are available if you need more.
Are there any per-client fees or per-user fees?
No. Plans start from £8/month. Practice plans carry no per-client fee and unlimited users at every tier — a five-client practice and a fifty-client practice pay the same. The one exception is self-billing: switch it on for a client and it is £8 a month for that client, billed to you and never to the client. No hidden fees, no per-seat licenses, no per-client subscriptions.
Can I cancel anytime?
Yes. Cancel in your account settings. You keep access until the end of your current billing period. Before canceling, download any evidence packs or CSVs you need - your account data is removed after cancellation, but your books and filing records are kept for at least 6 years as HMRC record-keeping requires, and uploaded documents for 7 years from upload. See our Privacy Policy, section 6.
Do you offer annual billing?
Yes, and on the practice ladder the yearly price is the headline one: £29, £79, £179 or £349 a month, billed £348, £948, £2,148 or £4,188 a year. Paying monthly instead costs about 20% more. On the business-owner ladder annual billing is ten months for twelve. Switch the cycle on the pricing page to see both.
Getting Started4 questions
How do I get started with client upload links?
After signing up: (1) Go to your dashboard, (2) Click "Customer Links" tab, (3) Click "Create New Link", (4) Enter client name (e.g., "Smith Ltd"), (5) Choose expiry (optional), (6) Copy the link and QR code, (7) Send to your client via email/WhatsApp, (8) Tell them to tap the link and install it to their home screen. They now have a dedicated upload app for your practice. As they upload receipts throughout the month, you'll see them appear in your Documents tab.
Is there a mobile app for me (the accountant)?
Yes. Distil is installable as an app on your phone — just tap "Install App" when you visit the dashboard on mobile. It works like a native app with its own icon, mobile-optimised card views, and touch-friendly controls. No app store download needed.
Do you offer training or support?
Yes. Email support is included (info@haisem.co.uk). We respond within 24 hours on weekdays. We're also creating video tutorials and help docs. For onboarding questions, we're happy to do a quick 15-minute call to get you set up.
Can I import historical documents?
Yes. Bulk upload PDFs from past months/years in your dashboard. The AI will process them the same way. Keep in mind your monthly document and statement-page allowance — if you have a large backlog, consider upgrading to a higher plan or purchasing top-up packs for the extra capacity.

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No minimum licences and no per-client fee. From £29 a month after a 14-day trial.

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